IMPORTANT - There is no guarantee that funding will be available. Please ensure that you check with the International Exchanges Manager before making any firm arrangements.

Purpose of Staff Mobility

Staff mobility is expected to contribute to the overall priorities of Erasmus+, the EU Agenda for Modernisation of Higher Education and RGU's International Strategy, as summarised in the ECHE.  Staff mobility is not solely intended to be for the benefit or career development of the individual member of staff.

Training periods may be in another HEI or any other appropriate organisation.  Training events abroad may be in the form of job shadowing, observation, attendance at workshops or courses and so on.  This may be for transfer of knowledge and good practice, to learn from shared experience, acquire practical skills or discover new ideas for teaching and learning.  In general, conferences are not funded.

Selection Criteria

To encourage participation of the greatest number possible of teachers, priority should be given to staff working abroad for the first time.

Duration of Training Period

Mobility for training may be from 2 days to 2 months, excluding travel time.  The individual must receive at least 8 hours of training per week or part of a week.

Staff Mobility Grants

Mobility grants are not guaranteed for every visit.  You should check with the International Exchanges Manager prior to making any financial commitments.  If you have made arrangements and funding is not available, your School will have to pay for any costs incurred.

Grants are provided as contributions towards subsistence and travel and will be awarded on actual, receipted expenditure providing this falls within the grant rates below.  Travel days are not included in the calculation of minimum duration.  Staff may be paid subsistence for 1 travel day before the teaching period begins and 1 day after the period. 

All mobility must be completed, and actual expenditure submitted by 15 July 2017. Funding is usually transferred into Schools' or Departments' nominated budgets after a staff member has submitted a copy of their expenses to the International Exchanges Manager.

Recognition of Staff Mobility

Staff Mobility must be recognised through the University's EPR process.  The staff member should disseminate learning to their colleagues in line with the requirements for dissemination of outcomes of activity - see pages 251 and 252 of the Erasmus+ Programme Guide.

How do I apply for funding for Staff Mobility for Training?

When you have been selected to undertake a visit

You must send the following to the International Exchanges Manager:

On receipt of your TM.5 form by the International Exchanges Manager, you will be informed whether funding for your visit is available or not.

Before Departure

If funding is available for your visit, you will be sent additional paperwork.  The following documents must be sent to the International Exchanges Manager prior to departure or your visit will be ineligible for funding:

  1. a copy of your signed Pre-Approval Form

  2. a fully completed Staff Mobility for Training Mobility Agreement - signed by both the home and host institutions.  This will be sent to you once you have submitted your TM.5 form to the Erasmus and Exchanges Team.
  3. a Grant Agreement.  This will be sent to you once your completed and signed Training Mobility Agreement has been received by the Erasmus and Exchanges Team.

At the End of Your Visit

You must ask the host institution to complete, sign and stamp a Confirmation of Training Dates Form.

On Return to the University

You should send the following to the International Exchanges Manager:

  1. the completed "Confirmation of Training Dates" form
  2. A copy of all expenses related to your visit (including any Key Travel invoices or charges made to any credit cards)

In addition, you will be sent an automated email from the European Commission with a link to a report.  You are contractually obliged to complete this within 30 days of the end of your visit.

Levels of Funding

For 2017/18


Maximum travel grants are calculated on distance travelled, although will be awarded on receipted expenditure. Travel is to and from country only. Local travel is included under subsistence.  To calculate distance the European Commission Distance Calculator must be used. The distance to be calculated is one way - from the location of the sending organisation to that of the receiving organisation. The grant covers the outward and return journey.

Travel Distances
Amount in EUROs
Amount in Sterling

Between 100 and 499 km

€180 per participant


Between 500 and 1999 km

€275 per participant


Between 2000 and 2999 km

€360 per participant


Between 3000 and 3999 km

€530 per participant


Between 4000 and 7999 km

€820 per participant


8000 km or

€1100 per participant




The maximum subsistence rates (based on receipted expenditure) that can be paid are as follows. Subsistence includes local travel, accommodation, food etc.

Amount per day in EUROs
Amount per day in Sterling

Denmark, Ireland, Netherlands, Sweden



Belgium, Bulgaria, Czech Republic, Greece, France, Italy, Cyprus, Luxembourg, Hungary, Austria, Poland, Romania, Finland, Iceland, Liechtenstein, Norway, Turkey



Germany, Spain, Latvia, Malta, Portugal, Slovakia, FYR of Macedonia



Estonia, Croatia, Lithuania, Slovenia




The exact amount awarded to individual visits will depend on receipted expenditure. Therefore, there is no guarantee that the full amount of funding will be awarded.