Internal Phone Directory Look Up
Use the directory search to find anyone internal to the University, staff or student, by typing in at least the first three letters of their name, or by selecting a school or department.
The online phone directory gets its main information from Outlook mailing lists. Additional numbers that are not in the Outlook system are displayed under the main listings for each school or department.
When dialling externally, the area code for Aberdeen is (01224) and all extension numbers must be prefixed with 26.
Amendments to the Online Phone Directory
The staff information displayed on these pages uses information held in Outlook. This is turn gets some of its data directly from the HR database.
The school and department lists are based on staff mailing lists held in Outlook. e.g. Staff - IT Services
To view these lists in Outlook:
- Click the address book icon
(or choose Address Book from the Tools menu).
- Type 'Staff' in the 'Type Name...' box to display all the staff lists.
- Double click on a list to display the list members.
The Fax numbers list and the lists of Other Numbers, that appear below some of the main listings, contain numbers that are not held in Outlook. These numbers are held in a database maintained by I.T. Services. It is important that you let the helpdesk know when these numbers change. (email email@example.com)
No list appears for your group
The main schools and departments should all have staff mailing lists. The breakdown of main staff mailing lists into smaller sub-lists needs to be authorised by the Head of School or Department and can only occur when the main mailing list contains different departmental groups.
Name missing from school/departmental list or Name on wrong list
Staff will automatically be added to the correct mailing list when IT Services receive details from HR to create their Outlook account. If your name is missing from a list please email firstname.lastname@example.org giving your full name and userid together with the mailing list that you should belong to. In certain circumstances it is possible for staff to belong to more that one list.
Email email@example.com for changes to:
- phone extension
- room no
Email HRfirstname.lastname@example.org with changes to:
- job title
Addition or Deletion from list
If staff are added or removed from the HR database then they will be added or removed from Outlook and from the online telephone directory. This process should happen automatically once HR are advised of staff changes. For any queries please email HRemail@example.com